Trust, limits & permissions
You decide how much Kiongozi is allowed to do. The controls live in Settings → AI, and only an owner can change them.
The design principle: the AI can always look, and never touches anything without permission you granted on purpose.
The six operating modes
Your settings combine into one operating mode, shown on the AI screen so you are never guessing what is switched on.
| Mode | What Kiongozi may do |
|---|---|
| Disabled | Nothing. No AI features anywhere. |
| Summaries only | Summarise and explain what is already there. No advice, no changes. |
| Recommendations only | Also suggest what to do. You carry out every action yourself. |
| Guided automation | Also organise work into workflow lanes and prepare actions for you to approve. |
| Owner-confirmed execution | Also carry actions out — but every change stops and asks an owner first. |
| Autonomous execution | Carry approved kinds of action out without stopping to ask. |
Modes are cumulative: each one includes everything above it.
The switches behind them
| Setting | Effect |
|---|---|
| Enabled | The master switch. Off means no AI anywhere in the business. |
| Allow summaries | Explaining and summarising your data. |
| Allow recommendations | Suggesting actions. |
| Allow workflow automation | Building and running review lanes. |
| Allow agentic actions | Carrying out multi-step tasks. |
| Allow data modification | Writing to your books at all. |
| Require owner confirmation for writes | Every write pauses for owner approval. On by default. |
Autonomous execution
Turning off owner confirmation while agentic actions and data modification are both on is the only way to reach autonomous mode. Do this deliberately, and only once you have watched the AI's suggestions for a while and trust them.
What we recommend
Starting out: Recommendations only. You see everything the AI would do without it doing anything. This is the right place to spend your first weeks.
Once you trust it: Owner-confirmed execution. The AI does the work and you approve it — the speed benefit with the safety net intact.
Rarely: Autonomous. Sensible for a high-volume business where a manager watches the audit trail, and where the actions being automated are genuinely routine.
Trusted patterns
As you accept or reject suggestions, SBB tracks which kinds it gets right for your business — an acceptance rate per action type. Patterns you rely on can be pinned so they are treated as trusted, and ones that keep getting rejected stop being offered.
This is per-business. Your books teach your AI; nothing crosses between businesses.
Every AI action is on the record
Anything Kiongozi does is written to the same audit trail as human actions, attributed to the AI and to whoever approved it. You can see what was done, when, and on whose authority — and anything it deleted goes to the recycle bin like any other deletion.
Your data
Kiongozi reads your business data to answer your questions. It is not used to train shared models, and one business's data is never visible to another. If you would rather it saw nothing at all, switch Enabled off — the rest of SBB works exactly the same without it.
Related
- Meet Kiongozi — what it does
- AI workflows — the lanes it builds
- Security & audit — the trail everything lands on